Category Management

Considerations for Outsourcing the Management of your Document Outputs

When contemplating the option of outsourcing your organisation’s document outputs, one immediately tends to think of benefits such as streamlining the document output process whilst simultaneously saving employees valuable time. “However, the benefits of outsourcing the management of your document outputs do not stop here as this decision can be a strategic driver in making […]

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Facilities Management Services: a holistic approach enables cost containment and better management

The commodity group, generically termed “Facilities Management Services” (FMS) represents a high total cost of ownership (TCO) for most organisations.  This commodity group has even been defined as ‘a mainstream tool for improving performance and increasing productivity over the entire period of an alliance‘. It plays a cardinal role in optimising processes, expanding capabilities and

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Outsourcing can be the ideal solution for document management

Output devices – i.e. copiers, faxes, printers, scanners and new generation multi-functional units, usually represent an area of uncontrolled ‘maverick’ spend in most organisations. “In fact, if you were to tally up the total cost of ownership (TCO) of the ‘paper production’ as pushed out by your employees on a daily basis, you will be

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Savings for Corporate Domestic Air Travel vs published prices on downward slide

  Are travel management companies causing increased travel costs? One of the measures used for benchmarking Corporate Air travel is the average savings achieved against the published fares and, while organisations recognise that this savings methodology is not necessarily the best, it has been applied consistently and is useful to track savings over time. The

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Transforming procurement in a strong IT environment: Hardware, Software, Services and Telecomunications case studies

"How does the procurement function get its hands on the company’s IT spend?" is a key question in many large organisations. It turns out that getting the mandate is only the start of the game. Getting a strong IT function to support and implement the proposed procurement strategies is a different kettle of fish. Here

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SmartTelephony – The costs of business communications are in steady decline

The world of Business Communications has fast become the focal point of several converging technologies that are racing to fill the worldwide need for cost efficiency and higher productivity. Piet Henning, a communications expert told delegates at a recent Smart Procurement breakfast that: “South Africa is an anomaly in that it is required to serve

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Do’s and don’ts when developing Office Automation tenders

“By rights, the issuing of a tender should mean the company is serious about placing orders – after all, respondents approach tenders with a belief that the company has realised a pressing need for the equipment, system and or services in question,” Billy Bell of Bell Output Strategies told Smart Procurement. “However, in many instances

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Taming travel expenses? Boost your compliance!

Although travel expenses account for a significant – and rising – portion of a business’ s operating expenses, it remains one of the most difficult to manage or control. This results in unnecessary costs, says Warren Tanner-Ellis, general manager, Travel Management Solutions at MWEB CommerceZone, a provider of hosted e-Procurement solutions and services. “These costs

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Exchange rates have varied impact of different commodities

Cut paper prices (delivered) continue to decline according to the Pricetrak Group Trend Index (July 2006) for all South African companies benchmarked. So much for paper prices being driven by the Rand/Dollar exchange rate! According to Alan Low, MD of Pricetrak, a more likely explanation is that there is greater competition between the paper merchants

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Air travel prices continuing down… But isn’t the total cost going up?

This graph shows the index for the average SAA, BA Comair & Nationwide net economy return ticket prices (excluding taxes and VAT) for the Johannesburg – Cape Town route across a number of organizations from September 2002 to 2005. This index shows that net prices have been moving down despite the price of aviation fuel

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